Archive for August, 2007

Moving Tips if You Don’t Have An Army of Robot Monkeys

Monday, August 6th, 2007

The next time I move, I’m going to assemble an army of robot monkeys. Yes… gleaming-eyed, nimble, strong, and intelligent robot monkeys. Hundreds of them. And with mind-boggling efficiency, they shall pack all my belongings, move them to my new home on their backs like an army of ants carrying food back to their nest, and then unpack and arrange everything exactly as I like it. Hmm… yes… army of robot monkeys…

But, alas, I look around my half-packed apartment and I see no helpful, industrious robots. No — just many packing boxes. Well, even if I don’t have an army of robots, I do have an abundance of great moving advice from around the Internet!

Update: Hm. I just noticed I had that robo-dolphin thing in Friday’s (re)-post. Clearly I should never be allowed to actually build robots.  But really… robot monkeys that help you move — how great would that be!?

Write Better GTD “Next Actions”

Friday, August 3rd, 2007

An easy but effective way to improve your GTD system is to make sure your next actions are worded such that they describe the next physical act you must perform — not an abstract notion related to the action.For example: Rather than “Make sure Bob knows the dolphin is really a robot”, use “Call Bob and warn him about the robo-dolphin.”

See the difference? “Make sure bob knows the dolphin is really a robot” is too vague. “Making sure” isn’t an action you can take. You may “be sure” after you’ve taken some action, but “making sure” itself isn’t something you can do.

In contrast, “Call bob and warn him about the robo-dolphin” is a concrete, physical action. Pick up that phone and call him.

When I review my lists, I keep an eye out for these vague, non-action phrasings and replace them. For instance, I frequently — in my haste — add next actions that are just things. Like, “subcontractor agreement”, or “printer ink”, or “robo-dolphin.” None of those are physical actions I can perform, so I replace them with better phrasing: “Email subcontractor agreement to Bob”, “Go to Ink-o-Rama and buy printer ink”, and “Activate and release evil robo-dolphin.”

Er, I mean “Call Bob and warn him about the robo-dophin.” Yes… that’s it. Warn. Must warn Bob…

[Note: This article originally appeared in one of my other blogs earlier this year. I'm up to my eyeballs in preparations for my move, so I'm saving a bit of time by re-using this. But don't worry; the info is still timely. Have a great weekend!]

Boost Energy with the Morning Blech

Thursday, August 2nd, 2007

No matter what style of organization we use to track our “to do” items, we all have items on our lists that fill us with mild but annoying dread. You know the ones. They’re the unpleasant, onerous things we know we must do, but dread doing.

Maybe you hate filling out forms, and you have to fill out a particularly long and complicated one. Or maybe you fear the dentist, so you resist calling for an appointment. Or maybe you have to make a difficult decision about something, and just the thought of figuring it out gives you that uncomfortable feeling in the pit of your stomach.

These loathesome but unavoidable tasks tend to get stuck in our lists. They land there one day, and, because we really don’t want to tackle them, they stay there for a long time. Each time we see them, our stress level jumps up, and we avoid them once again.

Here’s a little trick to help get those stubborn items off your list. I call it the Morning Blech.

The Morning Blech has nice side effects:

  • It gives you momentum first thing in the morning
  • It boosts your energy for the rest of the day
  • It helps you start the day with a sense of accomplishment
  • It makes your queue of tasks less ominous

Sound good? Great! Let’s try it. Here’s what to do:

  1. Wake up and get ready. The Morning Blech should be the first thing — or nearly the first thing — you do for the day. So, get up and get ready for your day. Once it’s time to start doing things, it’s time for the Morning Blech. Earlier is better.
  2. Choose a blech from your list. Pick one and only one blech to knock off your list. The ideal blech is something you dread doing, but must do. It should also be relatively small. Something that takes less than 30 minutes is best. Chances are, you already know which blech you should choose without even looking. It’s that little but onerous thing that’s been nagging your mind for days.
  3. Do the blech. Crank that widget! Give it your full attention and throw yourself into action. Remember, it’s not going to take more than 30 minutes — probably less, so just get it done.
  4. Mark the blech done. Do whatever you ordinarily do to mark a task done, whether that’s crossing it off your list or marking it complete on the computer or PDA.
  5. Take a moment to acknowledge your little victory. This is an optional step, but it doesn’t hurt, and very well may help. Be careful though. If, for instance, you high five yourself and shout, “Oh YEAH, baby!” in a crowded coffee shop, people will notice.

And that’s it. Now you can go on with your day. Try it out for a few days and see if it works for you. I hope it does.

The Universe is Out to Get You! Or is it?

Wednesday, August 1st, 2007

Albert Einstein suggested that the most important question we can ask ourselves is whether or not the universe we live in is friendly or hostile, and that your answer to that question shapes your destiny.

Note that this is Einstein we’re talking about here — not some feel-good, “power of positive thinking” guru. Einstein was a fairly serious fellow, famous for rigorous, highly-intelligent, and insightful scientific thinking, not for airy-fairy notions of the rose-colored-glasses variety.

The implications of this hypothesis are profound. If you believe the universe is friendly, your perceptions, thoughts, and behavior are shaped by that belief. And, if you believe the opposite — that the universe is fundamentally hostile — your perceptions, thoughts, and behavior are shaped by that belief.

Our emotions arise from our thoughts, and the negative thinking produced by trying to survive in a universe you believe to be hostile generates negative emotions such as depression and anger. And, in turn, negative thoughts and emotions shape behaviors that elicit negative responses in others, creating a self-fulfilling prophecy.

We’ve all known people like this; folks who believe the universe is hostile. In my experience, people in that mindset have more difficulty in life than their more positive counterparts. And yet we all live in the same universe.

The Friendly Universe folks’ behavior is shaped by positivity, and the results they reap tend to, in turn, reinforce their positivity. Another self-fulfilling prophecy, but one with healthy, desirable results. Their belief shapes behavior that elicits consequences that reinforce their beliefs.

Perhaps you’re feeling skeptical about all this. You can test the hypothesis empirically yourself. Though your belief about the universe’s friendliness, hostility, or indifference was shaped largely in childhood, you can “try on” the belief in friendliness, and see what it yields — say, for a week. At the end of the week, reflect on your experience. What effect, if any, did operating from this belief have on your mood, outlook, and experience? Did people respond to you differently than usual?

A final note: Believing in a friendly universe does not mean turning a blind eye to hostility in that universe. Even the briefest of glances at this morning’s newspaper will confirm the existence of hostility, and during your experimenting you very well may encounter hostility in other people. The goal here isn’t to pick out evidence to support either side of the question; the goal is to investigate the measurable effects of your belief in a larger, universal friendliness or hostility.