All my adult life, I’ve kept a messy desk. There were always piles of papers spilling over one another, books, pens, and other random clutter. Ever since getting serious about GTD though, I’ve become a “neat desk” person without even meaning to. That is, I didn’t have to try to develop this new habit of keeping a neat, uncluttered desk; it just happened naturally. Take a look at the picture above. That’s a picture of my desk last night. I was walking by it, and ultra-tidiness of it struck me, so I snapped a picture of it. And, actually, the double laptop thing is unusual for me. Ordinarily, I only have three objects on the desk: one laptop, one lamp, and the little Buddha statue at the base of the lamp.
How did GTD lead to this bizarre but welcome neatness, you ask? Well, one of the great things about GTD is you only work on one thing at a time. And when you’re working on that one thing, you’re fully focused on it. That’s a great way to work, and it dovetails nicely with other philosophies about life and productivity I hold, so it works out nicely on several different planes. As Shunryu Suzuki said: “When you do something, you should burn yourself completely, like a good bonfire, leaving no trace of yourself.” Multi-tasking is incompatible with such a goal.
So, while I’m working, instead of having dozens and dozens of things cluttering my desk, I have only the things that concern that one task on my desk. For example, if I’m paying my bills, I extract one bill from my inbox, and place that bill and only that bill on my desk. If I’m working on a programming project and need a reference book, that one book is on my desk. If what I’m working on requires no physical objects other than my laptop, then there’s nothing else on my desk. The side effect? One very neat desk!
Now, I’m not an absolutist about it. Sometimes there’s an extra thing or two on the desk. Right now there’s a pad of paper and an orange I’ll snack on soon. A stray item or two that doesn’t stay long doesn’t bother me. But generally speaking, the desk is in a permanent state of neatness. My desk was just the way you see it in the picture last night. I didn’t hide things to make the picture more dramatic.
The neatness of my desk has had a nice effect on my mind and stress level that I wouldn’t have guessed would happen back in my messy desk days. Since I don’t see a bunch of “to-be-done” things — “open loops” in GTD-speak — right in front of me all the time, my mind isn’t always glomming on to them at the wrong time and creating low-level stress: “Oh, man. There are those unpaid bills. I should pay those, but I can’t right now. I’ll do them later. I wonder if any are past due. Ack.” Nope. I trust my system, so I know that when I sweep my inboxes today, any unpaid bills will get paid immediately (since they’re: a) actionable and b) take less than 2 minutes to do), so they’re safely “out of sight and out of mind.”
As a long-time messy desk person, I’m not saying that a neat desk is the only way to go. I was certainly productive with a messy desk; but I strongly suspect I’m more productive with a neat one. Either way, I thought I’d share the picture and the thoughts it inspired.
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