I have this habit of cramming so much stuff into each and every day that I can’t possibly do it all. The good part about that is I get alot done, but the bad side is that I tend to feel mildly bad about the things I wanted to get done but didn’t. It’s not an overwhelming feeling, but it’s unpleasant and can add up over time and nag at the back of my mind.
A little trick I’ve learned is to plan my day by “looking back” at it.
Here’s what to do:
In the morning, write a paragraph or two about your upcoming day. Use a conversational tone and describe all the things you did and how it went. In other words, pretend you have a time machine and have transported yourself to the end of the day and are looking back at it and describing what happened.
For example:
“Today was great. In the morning, I worked on the Defobrinicator project and made a ton of progress. Then I returned those phone calls and replied to a few emails. I had lunch at Bruno’s Luncheteria. Afterward, I went jogging. In the afternoon, I worked on my taxes, wrote that article about Patagonian tree lichen, and cleaned the rain gutters. Finally, before taking a break for dinner, I followed up on some new client leads and cleared my GTD inboxes.”
The benefit of writing about your upcoming day in the past tense is that you’ll tend to get a much better idea if all the things you’re planning realistically fit into your day — much more so than if you scribble down a list of things you want to accomplish. If you describe a day that’s totally unrealistic, you’ll feel it as you describe it.
Give it a whirl, and see what you think!